Welcome to the team as a Subcontract Associate

Subcontract Associate Agreement

Parties Involved:

• SkillBase First Aid (trading name of Be Empowered Ltd)
• {name-1} 

Date of Agreement:

Please take a few moments to read this agreement - we will provide extra information as needed in your onboarding session too

Services Provided:

The Subcontract Associate agrees to deliver SkillBase First Aid and/or Fundamental Wellbeing courses to external clients as requested by SkillBase First Aid. This includes maintaining a high standard of training and complying with all terms outlined in this Agreement. Failure to meet these standards may result in termination of the Agreement by SkillBase First Aid. The Subcontract Associate will be compensated for their services accordingly.

This Agreement covers both our SkillBase First Aid and Fundamental Wellbeing course ranges if the Subcontract Associate is trained and licensed in both. It's important to note that the Code of Conduct is detailed in their individual license agreement. This Agreement pertains solely to Subcontract Associate elements, and a separate rate card of invoiceable fees will be provided separately.

This Agreement establishes a business relationship between SkillBase First Aid and the Subcontract Associate. It is not an employment contract. Key points include:

• Flexibility in working hours and acceptance of tasks.
• Payment is based on completed tasks rather than hourly rates.
• No entitlement to overtime or bonuses.
• As a third-party training provider, you are responsible for making all necessary arrangements for payment of PAYE, National Insurance, and workplace Pensions. 

As this is a subcontract associate agreement, sickness and absence is not the responsibility of SkillBase First Aid. However, you will be expected to 

Notifying of service interruptions, such as sickness, to SkillBase First Aid. so that appropriate cover can be arranged.

Where a sickness or other absence will affect any arrangements made (e.g. a training delivery) you should notify the Duty Manager on 0330 052 1145 by 06:30 AM on the day of delivery. 

Definitions:

• Company Name: SkillBase First Aid, also referred to as Be Empowered Ltd.
• Commencement Date: Start date of the Agreement.
• Intellectual Property Rights: Rights related to inventions, copyright, trademarks, etc.
• SkillBase First Aid Products: Training courses developed by SkillBase First Aid.
• Terms of Service: Period during which the Subcontract Associate delivers courses for SkillBase First Aid.

The Subcontract Associate agrees to:

• Uphold SkillBase First Aid's reputation and adhere to the Trainer Code of Conduct.
• Possess necessary training equipment as recommended by SkillBase First Aid.
• Of provided, wear provided corporate uniform during course delivery.
• Avoid conflicts of interest and maintain confidentiality.
• Provide consumable materials at their own expense.
• Comply with all SkillBase First Aid policies and procedures.
• Maintain necessary qualifications and undergo annual reviews.
• Follow Safeguarding Procedure, including providing DBS certificate and letting us know immediately in the case of any DBS status change.
  
• Provide photo ID.
• Agree to SkillBase First Aid providing copies of Photo ID and DBS checks to our clients on request.
• Maintain liability insurance when delivering independent training.

Term of Service:

The Agreement starts on the Commencement Date and runs until notice is given by either party.

Subcontract Associate's Position and Title:

The Subcontract Associate serves as a contracted associate of SkillBase First Aid, not as an employee or partner. They may not compete with SkillBase First Aid or deliver products without permission.

Subcontract Associate's Duties and Responsibilities:

During the Term of Service, the Subcontract Associate agrees to:

• Follow schedules and requirements for delivering SkillBase First Aid products.
• Maintain standards of conduct and performance.
• Ensure delegate safety and comply with health and safety regulations.
• Adhere to appropriate dress code.

Payment for Delivery of Products:

SkillBase First Aid will compensate the Subcontract Associate within 30 days of receiving all necessary paperwork for completed courses. Payment details are agreed upon via email during course booking.

Expenses:

SkillBase First Aid will reimburse reasonable travel expenses incurred by the Subcontract Associate for course delivery, subject to agreement and submission of receipts.

Termination:

SkillBase First Aid may terminate the Agreement immediately for material breach or other specified reasons. Either party may terminate with two months' notice. Termination procedures include completing ongoing courses and returning materials.

SkillBase First Aid Duties:

SkillBase First Aid will handle administrative duties, offer work based on suitability, provide necessary materials, and compensate the Subcontract Associate as agreed.

Intellectual Property:

SkillBase First Aid retains ownership of intellectual property, granting the Subcontract Associate a license to use materials during the Term of Service.

Notices:

All notices must be in writing and may include email correspondence.

Governing Law and Jurisdiction:

This Agreement is governed by the laws of England and Wales, with disputes subject to the jurisdiction of English courts.

General:

The Agreement remains valid if any part is deemed unenforceable. SkillBase First Aid is not liable for errors or omissions in documents. Communication may occur electronically, with inherent risks acknowledged.

Schedule 1: Duties When Delivering SkillBase First Aid Products

Guidelines for Course Delivery:

• Promote a holistic approach to both first aid and mental health in regard workplace wellbeing.
• Mention other SkillBase courses during introductions and conclusions.
• Encourage delegates to join our mailing list for updates and support.

Client Relationship Guidelines:

• Maintain professionalism in all client interactions.
• Do not accept bookings directly from SkillBase Clients & Delegates; all work must go through SkillBase.
• Obtain written permission for any pre or post-course publicity.

Other Expectations:

• Stay updated on industries SkillBase works in.
• Prepare thoroughly for each session.
• Provide necessary equipment and materials.
• Maintain open communication with SkillBase.
• Ensure quality feedback is consistently received.

Schedule 2: Code of Conduct

During and after the Term of Service, the Subcontract Associate Agrees to:

• Treat SkillBase, clients, and associates with professionalism.
• Adhere to SkillBase's Equality and Diversity policies.
• Disclose any conflicts of interest promptly.
• Deliver courses solely as a SkillBase Subcontract Associate.
• Return any SkillBase materials upon agreement termination.
• Collaborate with co-trainers as needed.

During and after the Term of Service, the Subcontract Associate agrees not to:

• Sell or disclose SkillBase training materials separately.
• Share confidential information about SkillBase or clients.
• Provide training to any of SkillBase’s clients independently or in competotopm with SkillBase.
• Disparage SkillBase or endorse other organizations.

Schedule 3: Cancellation Policy

If a course is canceled:

• No cancellation fee is payable if over 15 days' notice is given.
• A 50% cancellation fee applies with 1-15 days' notice.

SkillBase may cancel without fee if the Associate breaches the Agreement.

Schedule 4: Quality Assurance

The Subcontract Associate must:

• Achieve a trainer rating and indicated in our quality assurance policy.
• Handle delegate feedback constructively.
• Meet SkillBase's quality standards.

Failure to meet standards may result in termination of the Agreement.

Definitions:

• Company Name: SkillBase First Aid is also known as Be Empowered Ltd T/A SkillBase First Aid, company registration number 11573464.
• Commencement Date: The start date specified in the Form of Contract.
• Intellectual Property Rights: Rights to inventions, copyright, trademarks, and other intellectual property.
• SkillBase First Aid Products: Training courses created by SkillBase First Aid.
• Terms of Service: The period when the Subcontract Associate is appointed to deliver SkillBase First Aid courses to external clients.

General Interpretation:

• Headings in the agreement are for convenience and do not affect its meaning.
• References to gender include all genders.
• Singular and plural words are interchangeable.

Subcontract Associate Responsibilities:

• Maintain SkillBase First Aid's standards of service delivery and professionalism.
• Present a friendly and approachable image of SkillBase First Aid.
• Possess appropriate training equipment and consumables.
• Abide by SkillBase First Aid's health and safety policies and procedures.
• Attend additional training courses as required by SkillBase First Aid.
• Maintain appropriate qualifications and certifications.
• Actively promote SkillBase First Aid courses and services to clients.

SkillBase First Aid Responsibilities:

• Provide support and guidance to the Subcontract Associate as necessary.
• Pay the Subcontract Associate in accordance with the agreed rates and payment terms.
• Provide necessary training materials and resources.
• Inform the Subcontract Associate of any changes to course content or procedures.
• Handle client bookings and administrative tasks.
• Provide access to SkillBase First Aid's online resources and training materials.

Payment:

• SkillBase First Aid will pay the Subcontract Associate within 30 days of invoice acceptance and  receiving all necessary paperwork for completed courses.
• Payment will be made via bank transfer to the Subcontract Associate's nominated bank account.
• SkillBase First Aid will reimburse the Subcontract Associate for reasonable travel expenses incurred in the delivery of training courses, subject to agreement and submission of receipts.

Expenses:

• SkillBase First Aid will reimburse reasonable travel expenses incurred by the Subcontract Associate in the performance of their duties, subject to agreement and submission of receipts.
• SkillBase First Aid will not be liable for any other expenses incurred by the Subcontract Associate without prior agreement.

Intellectual Property:

• SkillBase First Aid retains all intellectual property rights to its training materials and products.
• The Subcontract Associate is granted a limited license to use SkillBase First Aid materials solely for the purpose of delivering training courses during the Term of Service.
• The Subcontract Associate must not reproduce, distribute, or sell SkillBase First Aid materials without prior written consent.

Confidentiality:

• The Subcontract Associate must maintain the confidentiality of all information provided by SkillBase First Aid and its clients.
• The Subcontract Associate must not disclose any confidential information to third parties without prior written consent from SkillBase First Aid.

Termination:

• SkillBase First Aid may terminate the Agreement immediately in the event of a material breach by the Subcontract Associate.
• Either party may terminate the Agreement by giving two months' written notice to the other party.
• Upon termination, the Subcontract Associate must return all SkillBase First Aid materials and cease using SkillBase First Aid's intellectual property.

Governing Law and Jurisdiction:

• This Agreement is governed by the laws of England and Wales.
• Any disputes arising from this Agreement will be subject to the exclusive jurisdiction of the courts of England and Wales.